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Central Public Procurement of Intermunicipal Community Medio Tejo (CC-CIMT)
Published on 23 July 2020
Portugal
This is the good practice's implementation level. It can be national, regional or local.
About this good practice
The Intermunicipal Community of Medio Tejo is an association of 13 municipalities from Medio Tejo region. The CC-CIMT was set up with the aim of developing a common electronic purchasing system for the Municipalities to obtain financial / procedural savings. It is a centralised trading and contracting system for the acquisition of a standardised set of goods/services. This supra-municipal level approach obliges companies to adopt a strategy of digital transformation and adapting to more agile procurement processes wider including the adoption of framework agreements, facilitating the procedures developed by the acceding entities and promoting free and transparent access for companies.
For companies, the CC-CIMT has addressed the following benefits:
-The public procurement procedure is faster;
-Standardisation of procedures between contracting entities;
-Prior knowledge of joint negotiations beforehand;
-Absence of costs access to or use of solutions for public procurement;
-Free and cost-free access to the parts of the contracting procedures.
Company service providers must establish digital procurement procedures to comply with requirements from framework agreements in terms of timelines, prices, services quality, among others.
The CC-CIMT is an opportunity for public authorities/companies adopt competences in the area of electronic acquisitions and public procurement at large scale, presenting itself as fundamental role for the region and its stakeholders.
For companies, the CC-CIMT has addressed the following benefits:
-The public procurement procedure is faster;
-Standardisation of procedures between contracting entities;
-Prior knowledge of joint negotiations beforehand;
-Absence of costs access to or use of solutions for public procurement;
-Free and cost-free access to the parts of the contracting procedures.
Company service providers must establish digital procurement procedures to comply with requirements from framework agreements in terms of timelines, prices, services quality, among others.
The CC-CIMT is an opportunity for public authorities/companies adopt competences in the area of electronic acquisitions and public procurement at large scale, presenting itself as fundamental role for the region and its stakeholders.
Resources needed
The initial implementation had a budget of 121.000 EUR in 3 years period and a further 18.000 EUR investment for new integrations (EFDR funding). Also a management team of 4 persons (project coordinator and 3 others categories) and 2 additional consulting units can provide further assistance.
Evidence of success
In the first 3 years the CC-CIMT procurement process achieved more than 3 Milion Eur and savings of 225.000 Eur.
About 257 companies are registered in the suppliers’ database.
The practice was replicated within other Intermunicipal Communities in Portugal.
About 257 companies are registered in the suppliers’ database.
The practice was replicated within other Intermunicipal Communities in Portugal.
Potential for learning or transfer
This practice was already transferred among others Intermunicipal Communities in Centro region of Portugal (eg. https://centraldecompras.cim-regiaodecoimbra.pt/ ). Some key factors for a transfer includes:
- the level of accountability (number of tenders, number of service providers, savings in Eur for public authorities, volume of contracts for companies per service/good, etc )must be kept updated in order to highlight the evolution along the project duration and all benefits for the regional economy.
- an important factor is the Informative Portal Medio Tejo (MT.com) which allows all companies to communicate their selling conditions to potential public buyers increasing visibility.
- principles of transparency and efficiency – service providers are selected according to specific criteria defined by CIMT.
- different topics/themes can be added to the electronic central public procurement to potentiate relevant needs, such as circular economy principles or innovation procurement
- the level of accountability (number of tenders, number of service providers, savings in Eur for public authorities, volume of contracts for companies per service/good, etc )must be kept updated in order to highlight the evolution along the project duration and all benefits for the regional economy.
- an important factor is the Informative Portal Medio Tejo (MT.com) which allows all companies to communicate their selling conditions to potential public buyers increasing visibility.
- principles of transparency and efficiency – service providers are selected according to specific criteria defined by CIMT.
- different topics/themes can be added to the electronic central public procurement to potentiate relevant needs, such as circular economy principles or innovation procurement
Further information
Website
Good practice owner
You can contact the good practice owner below for more detailed information.
Organisation
COMUNIDADE INTERMUNICIPAL DO MÉDIO TEJO
Portugal
Centro (PT)