Only Once Principle
About this good practice
Arraying from the data included in the database Directory of Businesses, Establishments and Registers (GP1), it is now possible to start procedures with an HTML format with the data corresponding already filled in, so that businesses do not need to report, and so they must only modify those that have changed.
This fore-described tool makes the Only Once Principal possible, because then data will only be entered once, even when the data itself redistributes to different databases.
This functionality is only available for HTML forms and it allows providing the data, both generic (company data and data corresponding to the establishment where the activity is carried out) and specifics for each procedure. Therefore, when businesses start such procedures, they can already visualize the data that they had previously filled in, so then they are only required to add the missing ones or modify the ones that have changed.
On the other hand, the intermediaries who are in charge of preparing these forms can also use this service if they have permission from their clients, to at least, consult their data.
The function is currently available, but to implement it further it necessary to transform all forms into HTML and also have the corresponding data in the Directory of businesses, establishments and registers. Achieving that all catalog procedures can be carried out by providing data only once is a time-consuming process, but the benefits for customers are very important.
Resources needed
In order to ensure that all forms allow the pre-filled function, we must have all data available and forms in HTML. The transformation into HTML is a smooth process. Additionally, the following three years we count on the support of external equipment contracted from European financing support.
Evidence of success
We have 15 forms where the pre-filled functionality can already be applied when processing. This functionality affects around 30,000 companies from different sectors that can benefit from this service.
Potential for learning or transfer
This solution can be applied to other areas of management such as subsidies, procedures aimed at families, etc. And also to other regional, local or state administrations.
Good practice owner
You can contact the good practice owner below for more detailed information.